Reasons to Use Fax Services

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Our team at Mail Box & Pack knows that your business is important to you, and we want to help you do what’s best for it. When you need to send important documents, often the best thing to do for your business is to fax them to their recipient, rather than send them via email. In this article, we’ll go over some reasons why you might want to use fax services instead of using email.

Reasons to Use Fax Services

  • To Save Time. In our experience, it’s often best to use fax services to send hard copies, especially if the recipient will need to sign them or make any alterations. Sending an email in this situation involves many more steps–first you have to scan the documents, attach them to your message, and send them off, and then the recipient has to print them, sign them, scan them again, etc. In contrast, sending documents via fax involves just one scan on either side, which makes the process much simpler and more convenient.
  • To Protect Sensitive Information. Another reason why you might want to use fax services instead of email is to protect any sensitive information. Once documents are digitized and sent via email, they become vulnerable to all kinds of cyberattacks that could expose important personal information about either party. In contrast, faxes are sent through the phone network, and leave no digital evidence for hackers to exploit.
  • To Stay Organized. Another advantage that faxes have over emails is that they are often easier to keep organized. This may seem counterintuitive, but if you think about the number of emails currently sitting in your inbox, chances are that it will become clear. Physical documents are easier for our brains to keep track of, so fax services can be a great help when it comes to keeping your records organized.