At Mail Box & Pack, we offer a variety of services to help you get your items and documents where they need to go, and one of those services is faxing. In our experience, many people assume that faxing has become completely irrelevant in the modern day, but in reality, there are still many situations in which it’s safer to fax documents than it is to send them any other way. In this article, our team will go over two of these situations to help you know when to fax documents.
1. When You Need to Confirm That the Message Arrived- One scenario in which it’s wise to fax someone is when you need to make sure your recipient got the message—and to establish a paper trail attesting to this fact. During the faxing process, the fax machine will register when the message has been sent to the recipient’s machine and will print out a confirmation page indicating the time and date of the message’s arrival. This confirmation can be useful evidence in a legal dispute in which you need to establish a timeline of communications between your business and another.
2. When Security is a Priority- Another example of when faxing is preferable is whenever security is a concern. Fax messages are sent via the phone lines, not the internet, which means they are less vulnerable to interception and cyberattack. For this reason, faxing is usually the best method to send legal documents and protected information.